HIPAASHIPPED WITHOUT A SPREADSHEET-DRIVEN AUDIT
Pre-mapped Safeguards, continuous evidence, and OCR-ready export packs — so your HIPAA program covers every AI workflow your clinicians and analysts are already running.
HIPAA IN 60 SECONDS
Three rules, one obligation
The HIPAA Privacy, Security, and Breach Notification Rules govern how you use, protect, and disclose PHI and ePHI — for every workflow, including AI.
Covered Entities and Business Associates
If your AI vendor touches ePHI, they are a Business Associate — and their sub-processors are too. Every link in the chain needs a signed BAA and matching safeguards.
AI just changed the game
LLMs, ambient scribes, and agentic tools now route ePHI through vendors that were not in scope five years ago — and the 2025 Security Rule NPRM tightens Technical Safeguards to match.
THE HIPAA GAPS AI QUIETLY OPENED
These are the exposures OCR investigators and enterprise buyers are finding first — and the ones a paper HIPAA program cannot close.
Shadow AI is training on your ePHI
Clinicians paste patient notes into ChatGPT, Claude, and Copilot with no BAA in place — a textbook impermissible disclosure under the Privacy Rule.
Model-vendor BAAs are ambiguous or missing
Foundation-model vendors, orchestration layers, and their sub-processors rarely sign clean BAAs — leaving Covered Entities exposed to §164.308(b) enforcement.
Risk analysis never mentions AI
§164.308(a)(1)(ii)(A) requires a current, accurate risk analysis — most still enumerate laptops and servers, not LLM prompts, embeddings, or model outputs.
AI tools lack access controls and audit logs
Technical Safeguards §164.312(a)–(b) require unique user IDs and audit trails on ePHI access — shared team accounts on AI tools break both requirements.
The 60-day breach clock has no workflow
Breach Notification §164.400–414 gives you 60 days from discovery — informal Slack threads will not survive an OCR investigation of your response timeline.
Minimum-necessary is quietly violated
Broad LLM prompts send entire charts to a vendor when a single field would do — a Privacy Rule violation whether or not a breach ever occurs.
OCR and state AGs are escalating enforcement
Multi-million-dollar resolution agreements, state-AG actions, and the 2025 Security Rule NPRM signal that the era of paper-only HIPAA programs is over.
WHAT YOU GET WITH RAIC
Buyer outcomes first. Every value below maps to a Safeguard OCR investigators already plan to test.
Pre-mapped HIPAA Safeguards library
Administrative (§164.308), Physical (§164.310), Technical (§164.312), and Breach Notification (§164.400–414) requirements ship pre-linked to RAIC modules so your team stops translating regulation into tickets.
Shadow AI discovery for PHI leakage
Browser-extension and Microsoft Graph telemetry surface unsanctioned AI tools the moment a clinician or analyst logs in — then promote them into your registry with one click.
BAA and sub-processor register
Track every Business Associate, sub-processor, and AI vendor with AI-specific due diligence, signed-BAA evidence, and expiring-agreement alerts — purpose-built for §164.308(b) and §164.502(e).
Continuous evidence and audit trails
Policy attestations, workforce training, control tests, and ePHI-access reviews timestamp themselves into a hash-chained audit trail your examiner can verify independently — no screenshot scavenger hunt when OCR calls.
OCR-ready export packs
One-click bundles deliver your Risk Analysis, Safeguards mapping, BAA register, incident log, workforce training records, and policy library in the format investigators expect.
WHAT'S INSIDE THE HIPAA MODULE
Each module satisfies a named Safeguard — and produces the artifact an OCR investigator will request.
AI System Registry with PHI classification
Satisfies §164.308(a)(1) and §164.316(b) with a current inventory of every AI system, its PHI data classification, business owner, and lifecycle state.
Risk Analysis and Risk Management workflow
Satisfies §164.308(a)(1)(ii)(A)–(B) with quantified likelihood × impact scoring, residual-risk tracking, and treatment plans linked to controls, owners, and evidence.
Policy Library with attestation tracking
Satisfies §164.316 and §164.530 — pre-drafted Acceptable Use, Agent Use, Vendor AI, Sanction, and Contingency policies with versioned distribution and signed attestations.
Control Library mapped to the Safeguards
Satisfies §164.308, §164.310, and §164.312 by scheduling Administrative, Physical, and Technical control tests, capturing pass/fail evidence, and auto-flagging overdue tests.
BAA and sub-processor register
Satisfies §164.308(b) and §164.502(e) with BAA tracking, AI-specific due diligence, sub-processor disclosure, and uploaded agreement files.
Incident and Breach Notification workflow
Satisfies §164.400–414 with a five-stage workflow from discovery through the 60-day clock — including individual, HHS, and media notice artifacts.
Workforce training and attestations
Satisfies §164.308(a)(5) with role-based HIPAA and AI-use training, completion tracking, and sanction-policy attestations that survive fieldwork.
Trust Portal with NDA gating
Respond to hospital, payer, and health-tech security questionnaires 80% faster with a controlled, audit-logged evidence room your customers can actually use.
PRICING THAT MATCHES YOUR HIPAA READINESS STAGE
Pick the tier that matches where your program sits today. Move up as your scope grows.
Starter — $349/month
For pre-audit teams scoping their first HIPAA gap analysis — core registry, policy library, and control tracking for small clinical or health-tech environments.
Professional — $999/month
For active HIPAA programs with Shadow AI discovery, BAA management, incident workflow, workforce training, and Trust Portal included.
Enterprise — $1,800/month
For multi-entity and multi-framework programs with the full AI compliance suite, Aslan AI drafting, ISO 42001 and SOC 2 modules, and OCR-ready export packs. Annual-purchase only with multi-year discount.
MSP & Partner pricing
For managed service providers delivering HIPAA readiness for clinics, health-tech, and payer partners — multi-tenant launcher, fleet dashboard, and free demo sandboxes included.
Starter and Professional save 20% annual and 28% multi-year. Enterprise is annual-purchase only with a multi-year discount.
WHY MOVE NOW
The 2025 Security Rule NPRM, rising OCR enforcement, and AI tools already handling ePHI mean the window to fix HIPAA before an incident forces the issue is short.
- The 2025 HIPAA Security Rule NPRM tightens Technical Safeguards — audit logs, encryption, and access reviews move from addressable to required.
- OCR resolution agreements and state-AG actions are climbing into eight figures — paper-only HIPAA programs no longer hold up under investigation.
- Enterprise health-tech RFPs now bundle HIPAA with explicit AI governance attestations — losing one loses the deal.
- AI scribes, chart-summarizers, and agentic tools are multiplying ePHI exposure fast — governance has to catch up before the next incident.
HIPAA Framework Assessment
Run a scored HIPAA readiness assessment inside RAIC and export the results — plus the underlying evidence — as an audit-ready download. Stop rebuilding the same gap analysis in spreadsheets.
Scored assessment
Question-by-question readiness scoring with maturity bands, owner assignment, and re-assessment cadence.
Mapped to the standard
Every item maps to the Administrative, Physical, and Technical Safeguards under 45 CFR §164.308–312 plus Breach Notification §164.400–414 — so a single answer drives both the score and the evidence trail.
Downloadable evidence
Export a branded DOCX report plus a ZIP of the underlying evidence (RhindonCyber_HIPAA-Assessment_*.docx + .zip) — ready to hand to your auditor.
Framework Assessment + downloadable evidence is available on ISO 42001, NIST AI RMF, EU AI Act, SOC 2, CIS Controls v8.1, and HIPAA.
From the Resources library
Pair HIPAA readiness with the adjacent frameworks your buyers and regulators already ask about.
TAKE THE NEXT STEP
Three doors. One team. Pick the one that fits where your HIPAA program is today.